Airplane Etiquette

Attention travelers, we will now begin the boarding process. Need to know what to do when boarding? Do you know your responsibilities when seated by the window? What about what to wear? Read and learn fellow business traveler! And just remember, we're all in this together!

Don't rush but don't dally.
Unless you're the family from Home Alone who slept in (twice), there's no need to run or shove past people through the airport. On that same note, there's also no need to walk at a glacial pace in the middle of the airport or when going through security. Arrive at least two hours early to give yourself enough time to get through security. Be ready when going through security - have your paperwork and identification out, your shoes off (unless you have TSA Pre✓®), and laptops out. More than 1.9 million passengers go through security each day. It's important to get through quickly and safely. 

Be patient when boarding. 
Ever see passengers start to line up to board the plane before the plane has even pulled up to the gate? Passengers gather to squeeze in line like a herd of wildebeest, and the last one has no overhead space. The order of boarding is typically those who have status on the airlines (i.e. frequent flyer points), then first and business class passengers, priority boarding, and then the remaining blocks or groups. If you find yourself in Zone 3 or 4, consider checking your carry on luggage at the counter and then waiting patiently. Be considerate of others when boarding, shoving and trying to cut the next person in line only causes more stress, and traveling is stressful enough. 

Where to put your bag? 
While it's tempting to put your carry on luggage in the first empty overhead space you can find, that's not fair to the other passengers sitting underneath that space and can delay departure. Utilize the overhead space above or across from your own seat row. Place lighter items or items you will use in your seat pocket or underneath the seat in front of you. Lastly, always be swift and alert when putting your luggage in the overhead bin, as others might be waiting for you to store your luggage so they can get their seats behind or across from you. 

Who gets the armrests? 
Although the middle seat armrests are shared property, it's generous to give the middle seat holders a chance to claim them first. Why? While the window seat passenger and aisle seat passenger are able to lean more to one side, the middle seat passenger is not afforded that luxury. Because they are in a somewhat less uncomfortable position, they deserve those arm rests. 

Seat Backs? 
Although most seats only recline up to 3 inches, personal space is a premium on airplanes.There is a time for upright seats, and there's a time to recline.  FAA regulations say seat backs must be in their upright position during take-off and landing. It's courteous to keep your seat upright during the drink and/or meal service. Before slowly reclining your seat, take a quick glance behind you. It allows you to make sure you won't hit any knees, bobble an iPad or spill any drinks. 

Restroom, waiting in line? or wait in your seat?
FAA regulations state that passengers should remain in their seats while the seat belt sign is lit. When the seat belt sign is off, passengers are allowed to roam about the cabin, which includes waiting in line for the airplane lavatory. 

What to wear? 
If you're a first time business traveler, this question is for you. Clothes best suited for business travel should be lightweight (unless climate dictates otherwise), wrinkle resistant, and stylish but not flashy. Wear comfortable shoes that are easy to take on and off through security (unless you have TSA Pre✓®). While it may be tempting to dress in yoga pants and tennis shoes during the flight, by dressing in business casual attire, you're ready for business when you get off the plane (despite a delay or lost luggage). Airlines cater to business travelers, dress the part and you may find you have an added measure of service.

Be Considerate. 
Be considerate of one another throughout the flight. Keep conversations low while on the plane, use headphones when watching a movie or listening to music, and be considerate when others have headphones in. Under the weather? Bring extra tissues and hand sanitizer for those coughing/sneezing fits. Don't be afraid to alert the flight attendant if you're feeling ill or need further assistance. If you have a tight connection, let others know around you. If you don't have a tight connection, it's courteous to let those go before you so they may make their connections. We all have a destination to get to, and we're all in this together. 

Shmanners podcast: http://www.maximumfun.org/shmanners/travel-boats-and-planes
CNN: http://www.cnn.com/2013/11/22/travel/plane-annoying-things/
Travel + Leisure: http://www.travelandleisure.com/articles/a-guide-to-flying-etiquette 
FAA: http://www.faa.gov/
TSA Pre✓®: https://www.tsa.gov/tsa-precheck


Globalsite...The Place for Business Travelers

Globalsite...The Place for Business Travelers is a monthly eNewsletter providing meaningful news to the business traveler.  Whether you are managing travel, arranging travel, a Road Warrior or an occasional business traveler, Globalsite will provide information to help keep you "in the know" for this ever-changing industry.


Cool Apps & Gadgets That Make Business Travel Easier

'Tis the season for cool apps and gadgets that are perfect for the business traveler. Which apps or gadgets do you love?


Moovit - The #1 global app for public transportation
Say goodbye to waiting for that bus, train or subway that isn't coming and say hello to Moovit, your free, local transit planner. Great for business travelers in areas that are too crowded to rent a car or flag a taxi. 
Available on iOS, Android or Windows Phone.

Sleep Cycle Alarm Clock - Waking up made easy 
An intelligent alarm clock that analyzes your sleep and wakes you in the lightest sleep phase - the natural way to wake up feeling rested and relaxed. It's difficult enough to sleep in a place that's not home, why not make it easy? 
Available for iOS or Android Phone.

DogVacay - Forget the kennel!
With DogVacay, your pet can stay in a real home with a loving sitter while you're away. With DogVacay, your pet stays in a sitter’s home or yours, whether you’re traveling or just out for the day. Perfect for those business travelers who treat their pups like family. 
Available for iOS or Android Phone. 

MyTSA - Get through security quickly!
'My TSA' giver you 24/7 access to information that passengers frequently request from the TSA. Features include a quick search for items allowed through the checkpoint onto the airplane, which airports support TSA PreCheck, and wait times at TSA security checkpoints. Can you bring that gift to your company or client? Quickly find out here!
Available for iOS or Android Phone. 

bSafe - The end of worry
bSafe provides you with several features to make you feel safe from alerting friends and family of your location, if you're in danger, setting up a fake call, and having family track you via GPS to your location. Perfect for ensuring your family and friends that you're safe while traveling on your next business trip. 
Available for iOS or Android Phone. 

Giftry - Your gift giving personal assistant
Just in time for the holidays! Add gift ideas to your wish list from any store the moment you see them. Share your gift wish list with family and friends and mark gifts as purchased so others won't buy the same thing. Perfect for those busy business travelers who don't have time to write down their wishlist. Download this app, and add these gadgets below! 
Available for iOS or Android Phone. 


Mujjo Leather Wallet Case for iPhone
The Mujjo Leather Wallet Case for iPhone is designed to hold two to three credit cards (or hotel key cards), allowing travelers to leave the bulky wallet behind. Each case is made from high quality vegetable-tanned leather.

Hotel shampoo can be hit or miss, but equipped with GoToobs, frequent travelers can carry along their own favorite toiletries in squeezable, no-drip bottles that are BPA-free and carry-on approved.

Jackery Mini
The Jackery Mini may be small -- about the size of a lipstick -- but it packs a powerful punch. Available in four colors, a Jackery Mini in your purse or pocket means a full phone charge (or two or three) is never out of reach.

Knomad Portable Organizer
Smart phone, tablet, passport, credit cards, pen ... it all fits within the Knomad Portable Organizer. This ultimate item for professionals on the go keeps all the essentials organized and easy to reach, while protecting valuable gadgets from bumps and drops. http://www.knomobags.com/usa/knomad/knomad-mini

What do you get for the Boomer who has everything? Something practical, sleek and really cool. ThinOptics are reading glasses that fit in a credit-card sized case that adheres to the back of your cell phone, and comfortably clamps to the bridge of your nose. You will never misplace those menu readers again.

Airframe Portable Car Mount
This device solves the problem of having to balance your mobile phone on your lap to read GPS directions. The Airframe grips the phone and locks it into the car's air vent - at the optimal angle for viewing - and releases easily. A must-have for road-trippers of all ages. 

HUSH Earplugs
The world's' first smart earplugs. These tripped out earplugs block out annoying noises - but not the alarm or an important phone call. Perfect for those tech travelers who can't be bothered with outside noises. 

RINGLY - Jewelry meets technology 
One ring to rule them all - phone notifications that is. This jewelry is not only chic but keeps you connected without having to look at your phone. Get the notifications you want from the apps that are most important to you. The ring will vibrate or light colors based on the type of importance and notification you choose. It's perfect for that savvy business fashionista. 

Lumo Lift - The solution to poor posture 
Fix your posture with Lumo Lift. Lumo Lift attaches to your clothing and connect to a sensor across from you. The sensor will vibrate if you start to slouch, coaching you back to better posture. Better posture equals less back pain, heightened confidence overtime. This is the perfect gift for those health conscious business slouchers. 


How to create a risk management program in 5 steps

Business travel can expose employees to various risk. It’s essential for organizations to have the right plan in place for your business travelers.  

There are several reasons why travel risk management is relevant to any organization that engages in business travel. One reason is to fulfill Duty of Care: the legal and moral responsibility of companies for the safety and well-being of their employees. 

According to GBTA, “a large majority (83%) of respondents say their travel program has risk management protocols in place.” For the other 17% who do not have protocols in place or intend to have one, here are some key points to consider when creating your travel risk management program. 

1. Have a Risk Management Team
Your risk management team should consist of the travel manager, security officers, HR, Legal counsel, or other key stakeholders and personnel. Travel risk management is a joint effort of various internal parties. The responsibility of the team will vary depending on the organization.

2. Seek help from a security specialist
Seeking outside help is important for creating and managing a travel risk management program. By working closely with a travel security specialist such as iJet, International SOS, or The Anvil Group as well as your travel management company, you get access to specialist expertise, advanced intelligence feeds and the right technology needed to fulfill your duty of care requirements while effectively managing business travel related risks. 

3. Partner with a proactive travel management company (like Travel Incorporated!)
A travel management company plays a vital role in travel risk management. TMC’s work closely in partnership with the travel security providers and can push destination information generated by the security provider to customer booking travel to those destinations and help out implement the appropriate travel authorization process.

In addition, your travel management company will maintain traveler profiles, which are essential for tracking your traveler’s whereabouts in case of an emergency, bring traveler home or rearrange their trips when problems arise. 

4. Equip your team with the right technology tools
Usually, companies have two options, you source the relevant travel management software and tools yourself or approach a third-party provider, such as a TMC to source the right business travel technology solutions for you.

Travel Incorporated’s proprietary crisis management tools such as PeopleTrack Assist and WatchGuard are a crucial part of our clients’ duty of care responsibilities.

5. Practice
“By failing to prepare, you’re preparing to fail.” Don’t wait until a crisis arises only to realize your crisis management plan has a significant fail point. Depending upon the types of risk your organization encounters and the severity of the situation will determine how often your team practices. Review your plan with your risk management team on a strategic level and do any necessary drills on an operational level.

Statistics show that most organizations will experience a crisis at least every four to five years. Planning for this inevitability is the key to successful crisis management. Regardless of the crisis, have the right team in mind, seek help from a security specialist, partner with a proactive travel management company, have the right tools available to your organization, and practice your plan. By taking these proactive approaches, your organization will be prepared in a moment of chaos.  


Web Based or Apps? Which is Best?

In today’s world, millennials excel in technology. With iPads, iPhones, the newly released Apple Watch, and who knows what is just around the corner, these young executives make it happen. The one thing we have learned is that whatever the technology, it needs to be simple and maintenance free. What we mean by maintenance free is, eliminating the need to upgrade applications that you run on your devices. For instance, the Apps you have loaded on your devices inherently require updating, hence the term “Lifecycle Maintenance”.

Travel Incorporated employs forward thinking programmers who had the foresight to envision the pitfalls of Apps and, instead, created applications that are web based. Therefore there are no apps needed to run our technology and no updating required. All you need is an internet connection! When our technology receives a revision it is automatically passed onto the client without downloading any type of update. That’s one less headache for you to deal with in your busy day. If you would like to learn more about technology by Travel Incorporated, please contact the sales department.


6 Tech Trends for 2015

We're sleeping in other people's apartments, wearing smart devices on our wrists and faces, getting everything from black cars to Chipotle on demand, killing our credit cards, killing our hotel keycards and studying up on the people in the room around us before we even say hello. We're not quite the Jetsons just yet, but we're just one flying car shy. Here's what to expect in 2015.

1) Mobile Payments - eMarketer forecasts that more than 30 million consumers will make a purchase via their smartphone in 2015 - this number is not slowing down. In 2015, we'll likely see further adoption of mobile payments, largely thanks to
Apple Pay.

2) Wearables Take Over Our Wrists - Wearables are exciting to anyone who wants to look like they're from the future, but travelers might be the ones who benefit most. The idea of waving your wrist instead of fishing for your phone is even more appealing to those of us juggling carry on luggage, a personal item and more. You have the regular cast of mobile characters in the wearables world: the newly unveiled and much lauded
Apple Watch, the Samsung Gear S, Google Glass, the token Kickstarter-backed startup Pebble and the rumored Microsoft Band.

3) Sharing Comes to Business Travel - The cleverly marketed "sharing economy" is having a moment thanks to
Airbnb. Airbnb used to be just a choice for the Millenials, hipsters and young travelers looking to save a few bucks while crashing in a spare bedroom. But when the gorgeous homes and lofts for rent starting appearing on the service, it gained mass traveler appear. Still it stayed in the leisure travel market until 2014, when it struck a deal with Concur that opened it up to world of managed corporate travel.

Corporate travel just starting adopting the sharing economy in 2014. Many company policies are still against Airbnb, but look for adoption to continue in 2015.

4) Almost Everything on Demand - "I want what I want, and I want it now" seems to be Silicon Valley's new mantra. Thus, we've seen a slew of companies targeting the on-demand market.
Uber, which lets you hail a black car on demand, might be the king of the on-demand space.Postmates is a service that lets you order delivery from any store or restaurant on demand. You can track your deliveries in real-time. Services like this can be a game-changer when you're on the road for events.Medicast lets you get a doctor on demand at your house, hotel or wherever you are 24 hours a day. It's currently only available in Miami, Los Angeles and San Diego but will likely roll out to other cities during 2015.

In 2015, we'll likely see even more on-demand services crop up till the idea of "waiting" is an archaic concept.

5) Virtual Neighbors - New cities can be intimidating, and work events in new cities even more so. A few apps are making it easier than ever to discover who's near you and who might be interested in working together. In 2015, we could see wider adoption of these apps making them more useful than ever.
SocialRadar lets you see who is around you and what you have in common when you're feeling lost in the crowd. You can set the distance as small as 100 feet. This is handy when you need to work the room at an event. This little tool lets you quickly find common ground and network with ease. Facebook rolled out a new feature in its mobile app this year called Nearby Friends. You can see who's within a few miles of you. It's tough to stay in touch with everyone you know and keep track of where they're living, so this feature is useful if you're in a new town and wondering if there's anyone around you might know and want to catch up with. 

6) RIP Hotel Key Card - 2015 might be the year phones kill the keycard for good. Starwood Hotels began testing keyless entry in just two hotels about a year ago, and in November, it rolled the program out to about 10 hotels across the US and Asia. In early 2015, it plans to implement the keyless entry system across 150 Aloft, Element and W brand hotels.

At the rate technology, mobility, social media and computing power are developing, the next decade or two promises to render the world as we know it today virtually - pun intended - unrecognizable. And 2015 promises to be the curtain-raiser on some of those dramatic changes.


Enhanced Security Measures at Airports Overseas

Enhanced Security Measures at Airports Overseas 

The Department of Homeland Security (DHS) has required the Transportation Security Administration (TSA) to implement enhanced security measures at certain airports overseas with direct flights to the United States.

US officials have not specified what intelligence led to the new call for heightened security, nor which airports or countries will be affected.

As the traveling public knows, all electronic devices are screened by security officers. During the security examination, officers may also ask that owners power up some devices, including cell phones. 

Powerless devices will not be permitted on-board the aircraft. The traveler may also undergo additional screening. 

Aviation remains an attractive target to global terrorists, who are consistently looking for ways to circumvent our aviation security measures. TSA will continue to adjust security measures to ensure that travelers are guaranteed the highest levels of aviation security conducted as conveniently as possible.